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Frequently Asked Questions

This page contains general questions related to Meaningful Use measures for public health reporting.

Eligible hospitals (EH), critical access hospitals (CAHs), eligible professionals (EPs), and eligible clinicians (ECs) interested in sending data to ODH to meet Meaningful Use (all stages) must register to submit data at www.OhioPublicHealthReporting.info before the 60th day of their reporting period. This can be done at one time for Immunization Registry Reporting, Syndromic Surveillance Reporting, Specialized Registry Reporting – Cancer Case Reporting, and  Electronic Reportable Laboratory Results Reporting.  After registration, ODH may invite you to begin the onboarding process immediately. You will be invited separately for each measure. It is also possible, depending on resources, that you will be placed in a queue for onboarding at a later time. In either situation, the Meaningful Use or Quality Payment Program measure is met, and you will receive an email indicating your current status. You may also log into www.OhioPublicHealthReporting.info to see your current status at any time.

No. In general, providers should send data to the jurisdiction where their facility is located. In some cases, ODH would be interested in accepting data from an out-of-state facility that serves Ohio residents, but this is not required for Meaningful Use or the Quality Payment Program. However, providers should follow all applicable rules for Ohio public health reporting as outlined in Chapters 3701-3 and 3701-4 of the Ohio Administrative Code.

No. ODH enrolls locations, not providers. A representative from a location or a group of locations can create an account at www.ohiopublichealthreporting.info to request enrollment and formally register to submit data at ODH.

Please refer to the Centers for Medicare and Medicaid Services website for details on reporting period as the answer to this question can change based on updates to federal rules. As of March 2017, the reporting period length for both 2016 and 2017 is set at 90 days.

Cancer Case Reporting is currently the only option available through ODH for the Specialized Registry Reporting measure. Please review CMS FAQ 13653 for additional information on what options may be available through other organizations.

No. ODH’s previous policy (effective 1/1/2014) remained in effect until 4/24/2016. The previous policy clearly stated that ODH was accepting immunization data from EPs and EHs, reportable laboratory results from EHs, syndromic surveillance data from hospitals, and cancer data from EPs.

However, ODH’s previous syndromic surveillance MU policy/declaration of readiness for EPs was not clear when interpreted with the EHR Incentive Program—Stage 3 and Modifications to MU in 2015 through 2017 Final Rule released in October 2015. Therefore, EPs may elect to take an exclusion for the syndromic surveillance measure in 2016. EPs that registered to submit data before 2/29/2016 to meet the active engagement status for syndromic surveillance may choose to attest to the measure or take an exclusion. Either route is acceptable for the syndromic surveillance measure only.

The website for the Medicare and Medicaid Electronic Health Records (EHR) Incentive Programs is a good place to start for general information. If you are attesting through Medicaid, the Ohio Department of Medicaid website has Ohio-specific information. Information on the Quality Payment Program can be found on the Centers for Medicare and Medicaid Services Quality Payment Program website.

The EHR Incentive Program—Stage 3 and Modifications to MU in 2015 through 2017 Final Rule brought several changes for public health reporting including aligning the stages to the same registration to submit data process, introducing the active engagement requirement, and moving Cancer Case Reporting to the Specialized Registry Reporting measure.

No. Re-registration is not required. The process of determining eligibility for Meaningful Use and the Quality Payment Program is the same regardless of program.

ODH’s MU policy was primarily updated to align with the Modifications to MU in 2015 through 2017 Final Rule including terminology changes such as active engagement and registration to submit data. In addition, it is no longer acceptable to submit a test file without registering to submit data to meet the Immunization Registry Reporting measure, and the syndromic surveillance exclusion for EPs in Stage 1 has been removed.

ODH’s MU policies have not changed. The website was updated to include the addition of the MACRA/MIPS/Quality Payment Program language per federal rule changes. There have been no changes to which measures ODH is accepting for data submission.

No. There are three options to meet the active engagement requirement to meet the public health measures available through ODH: (1) Completed Registration to Submit Data, (2) Testing and Validation, and (3) Production. The active engagement requirement and steps outlined below apply to each measure separately. For example, an EH, CAH, EP, or EC may meet the active engagement requirement through option 3 (Production) for one measure and option 2 (Testing and Validation) for another.

No. ODH does not require facilities to re-register to submit data for any subsequent reporting period.

This depends on several factors including the volume of data to be sent by your facility, whether you can send data in one of ODH’s preferred transport methods, how familiar ODH is in working with your EHR, and availability of ODH resources.

Go to www.OhioPublicHealthReporting.info to view your current status. Log in using the username and password created when you registered to submit data and follow the prompts to find your current status. In addition, ODH will send you an email when you are officially invited to begin the onboarding process. You will also get an email when you are moved to the testing and validation phase and when ODH determines that you have met the active engagement requirement. ODH recommends that providers retain these communications as they may be helpful in the event of an audit.