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Health Preparedness Units
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General

The following units are Health Preparedness Units that aid in our level of preparedness across the state. A file of the organization chart can be found by clicking the "DOWNLOAD" button. 

Preparedness Monitoring Program Unit

The Preparedness Monitoring Program provides stewardship of federal funds by meeting accountability and compliance requirements and measuring programs on performance measures and are responsible for the development of the subrecipient solicitation for the Public Health Emergency Preparedness (PHEP) and Healthcare Preparedness Program (HPP).

The Preparedness Monitoring Program monitors grants and does routine collection of information from the sub-recipients about their projects and programs as funded through the cooperative agreements. Grant monitoring is checking progress against plans and the data acquired through submitted deliverables. This can be used to inform evaluation along with coordinating with Ohio Department of Health (ODH) Grant Services Unit to ensure subrecipient compliance with all ODH Grants Administrative Policies and Procedures Manual (OGAPP), Ohio Office of Budget and Management (OBM) and Federal regulations.

Logistics and Technology Unit

The mission of the Logistics and Technology Unit is to provide medical countermeasures by planning and facilitating responses through receipt, stage, and store (RSS) sites; part of the Strategic National Stockpile (SNS); enable the City Readiness Initiative (CRI) through higher readiness with increased funding, planning resources and communication for ODH, and managing volunteer services with the Medical Reserve Corps (MRC).

States are responsible for planning and operating receipt, stage, and store (RSS) sites as part of their Strategic National Stockpile responsibilities. These sites are facilities that receive Strategic National Stockpile (SNS) push packages and/or the Managed Inventory (MI) from the federal government, stage materials for shipment to dispensing sites, and store materials. 

The Logistics and Technology Unit is also responsible for the preparedness for ODH emergency communication through Mulit-Agency Radio Communication System (MARCS) radios, the Ohio Public Health Communication System (OPHCS), inventory management, state medical countermeasure planning, the City Readiness Initiative (CRI) program, and the Medical Reserve Corps (MRC).

 

The Ohio Public Health Communication System (OPHCS) is a secure web-based highly reliable, persistent messaging and alerting system that uses email, fax, phone, pagers and other messaging modalities to support 24 hours a day, 365 days a year notification and alerting. This system is used by ODH, Local Health Departments, hospitals, and other public health partners. The system is used for distribution of health alerts, prevention guidelines, disease investigation efforts and preparedness planning. OPHCS is not available to the public. OPHCS access for employees and partners can be found here.

 

The City Readiness Initiative (CRI) program aides in effectively responding to large public health emergencies needing life-saving medicines and medical supplies. States and large metropolitan public health departments use CRI funding to develop, test, and maintain plans to quickly receive medical countermeasures from the Strategic National Stockpile (SNS) and distribute them to local communities. To ensure continued readiness, the Centers for Disease Control and Prevention (CDC), conducts operational readiness reviews and state public health personnel conduct operational readiness reviews for CRI jurisdictions using CDC guidance

The three City Readiness Initiative's in Ohio are comprised of the counties around Columbus, Cleveland, and Cincinnati. They are listed out below. 

  • The counties in central Ohio surrounding Columbus that are involved in the CRI are Franklin, Pickaway, Fairfield, Hocking, Perry, Licking, Delaware, Morrow, and Madison counties.
  • The counties in Northeast Ohio surrounding Cleveland that are involved in CRI are Median, Lorain, Cuyahoga, Lake, and Geauga counties.
  • The counties in Southwest Ohio surrounding Cincinnati that are involved in the CRI are Hamilton, Clermont, Brown, Butler, and Warren counties. 

The Centers for Disease Control and Prevention (CDC) helps fund these City Readiness Initiative's across the nation and their page for more information can be found here.

The Medical Reserve Corps (MRC), found here, is an agency that brings together volunteers that include medical and public health professionals, such as physicians, nurses, physician assistants, pharmacists, dentists, veterinarians, and epidemiologists. Many other community members also support the MRC, such as interpreters, chaplains, office workers, and legal advisers.

Operational Planning Unit

The mission of the Operational Planning Unit is to facilitate the Federal grant administration budget applications, make certain that operational exercise programs comply through readiness reviews, and to execute performance measurements on local health departments. We provide additional guidance to aid sub-recipients in meeting submission requirements for exercise deliverable reimbursement/capability credit and additional non-reimbursable exercise capability credit. 

The Operational Planning Unit is responsible for the creation of all budgetary monitoring and spending for Public Health Emergency Preparedness (PHEP) and Hospital Preparedness Program (HPP) federal grant applications. Program staff draft and submit the federal application for Ohio and any supplemental and crisis response applications as directed by the federal government to support public health emergency planning and response. We also manage all office procurement operations including purchases & contracts to ensure funding is appropriately spent as well as all administrative needs.

Emergency Response Unit

The mission of the Emergency Response Unit is to restore the opportunity for optimal health through incident management, recovery operation, and planning response efforts with agencies when there is an incidence with a public health impact.  During an emergency incident, we facilitate and execute ODH plans, coordinate the actions of internal ODH programs, and interface with local, state, and federal agencies to ensure a coordinated response that effectively manages public health impacts.

The Ohio Emergency Management Agency (EMA) has an Emergency Operations Plan (EOP) which has our Emergency Support Functions (ESF). Our responsibilities are under ESF #8, Public Health and Medical Services. That document can be found here. An overview of what ESF #8 is can be found here, the Public Health Emergency Preparedness ESF page. The command center coordinates the incident response for public health. We also staff the ESF-8 desk and the link to the National ESF-8 information can be found here.

To help you in your emergency response, this is the Federal Emergency Management Agency (FEMA) document on Developing and Maintaining Emergency Operations Plans which can be found here

For planning resources in a hospital setting, more information can be found on the Centers for Medicare and Medicaid Services (CMS) page here.

Federal Emergency Management Agency (FEMA) has resources for our National Preparedness Goal located here, National Planning Frameworks located here, and the National Incident Management System located here.

Another good resource is with the Office of the Assistant Secretary for Preparedness and Response (ASPR) which is the Public Health Emergency (PHE) page which can be found here and has resources for every public health emergencies.

ASPR has a program of Technical Resources, Assistance Center, and Information Exchange (TRACIE) that was created to meet the information and technical assistance needs of regional ASPR staff, healthcare coalitions, healthcare entities, healthcare providers, emergency managers, public health practitioners, and others working in disaster medicine, healthcare system preparedness, and public health emergency preparedness. For more information about ASPR TRACIE, visit their page here.

The following link, found here, is the United States Department of Health and Human Services emPOWER map 3.0, which shows the proportion of the population that is on electricity-dependent medical equipment. 

This page here links to Federal Emergency Management Agency (FEMA) acronyms, abbreviations, and terms.

The Federal Emergency Management Agency (FEMA) also has Continuity Guidance Circular (CGC) 1 and 2. They develop and maintain the capability to ensure continuity of operations, continuity of government, and enduring constitutional government during an emergency that disrupts normal operations. They can be found here and here respectively. 

We also have preparedness plans for the pandemic flu and Ebola. The Centers for Disease Control and Prevention (CDC) preparedness page for pandemic flu can be found here and the CDC preparedness page for Ebola can be found here.

Hospital Preparedness Program

The purpose of the Hospital Preparedness Program (HPP) is to strengthen and enhance the capabilities of state, local, and territorial public health and health care systems to respond effectively to evolving threats and other emergencies within the United States and territories and freely associated states. This provides clear expectations and priorities for awardees and health care coalitions (HCC) to strengthen and enhance the readiness of the public health and the health care delivery system to save lives during emergencies that exceed the day-to-day capacity and capability of the public health and medical emergency response systems. HPP is divided into the Burn Surge and Pediatric Surge units. The Bureau of Health Preparedness (BHP) has more information on HPP, which can be found here.

We enhance medical surge capacity by organizing, training, equipping local public health and medical personnel with systems to support situational awareness and coordination. The Hospital Preparedness Program (HPP) supports local & regional planning efforts and provides technical assistance to Regional Healthcare Coordinators (RHCs) as they develop their plans and conduct training and exercises-both before and during incidents