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Hospital Preparedness Program
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Hospital Preparedness Program 

The Assistant Secretary for Preparedness and Response’s (ASPR) Hospital Preparedness Program (HPP) enables the health care delivery system to save lives during emergencies and disaster events that exceed the day-to-day capacity and capability of existing health and emergency response systems. This is accomplished by supporting the nation's ability to withstand adversity, strengthening health and emergency response systems, and enhancing national health security.

The Hospital Preparedness Program (HPP) prepares the health care delivery system to save lives through the development of health care coalitions (HCCs) that incentivize diverse and often competitive health care organizations with differing priorities and objectives to work together. HPP is the only source of federal funding for health care delivery system readiness, intended to improve patient outcomes, minimize the need for federal and supplemental state resources during emergencies, and enable rapid recovery. 

The purpose of the Regional Healthcare Coalition is to provide training and exercises, the coordination of plans, and operational support during emergency response, and to develop policies and procedures that identify responsibilities required for the successful interoperability of coalition partners: hospitals, public health, Emergency Medical Services (EMS), emergency management, and community partners during a major disaster. 

The Ohio HPP activities include:

  • Guidance and development of health care coalitions
  • Facilitation of the Pediatric Disaster Preparedness Coalition
  • Management of the Ebola Assessment Hospital (EAH), Ebola Treatment Center (ETC), and Ebola Coalition contracts
  • Participation in the Great Lakes Healthcare Partnership with Ohio, Indiana, Wisconsin, Minnesota, Illinois, Michigan, and Chicago
  • Facilitation of Burn Surge planning committee
  • Management oversight for the bed tracking, Surgenet, and patient tracking, OHTrac, systems
  • Facilitation and participation in healthcare planning, training and exercises

 

A resource for the Hospital Preparedness Program is the Great Lakes Healthcare Partnership (GLHP). During a mass casualty incident, the potential for an event to impact multiple states and cross state boundaries is significant. Therefore, strong coordination and cooperation among jurisdictions is crucial.  The GLHP is a consortium of jurisdictions located within Federal Emergency Management Agency (FEMA) Region V. Current efforts of the GLHP include developing operational plans for interstate communications and alerting, managing burn surge, pediatric surge, and an interstate medical equipment resource typing and inventory initiative.  The GLHP strives to provide assistance in the first 24 to 72 hours of a significant incident when other resources are being activated through conventional channels.

 

Another resource is OHTrac, a state of Ohio tool for patient tracking used during any Mass Casualty Incident (MCI) or disaster situation for family reunification. It is the only statewide tool available to track patients if they are transported to different hospitals. OHTrac is part of the statewide bed tracking system (SURGENET) that hospitals use. Hospitals are responsible for ensuring that patients received from an incident are entered and patient tracking information updated. The OHTrac App was designed specifically for pre-hospital emergency medical services (EMS) providers so this will allow patient tracking to begin at the scene.

 

The Surgenet that is an innovative, web-based software used by emergency medical services (EMS) and state agencies. Some of their capabilities are listed below.       

  • The Emergency Room Diversion System is used by our member hospitals as well as hospitals in the Cincinnati and Akron regions.
  • The Diversion System lets EMS squads know when a hospital is on diversion and unable to accept new patients due to excessive volume.
  • The National Disaster Medical System / Hospital Bed Availability is used statewide and offers real-time census information for several units, such as intensive care, critical care and psychology. The system allows users to determine where patients can be moved or evacuated in the event of an emergency or disaster.
  • The Mass Casualty Tracking System is available statewide and allows hospitals to determine the number of patients they can handle in the event of a disaster. Patients are assigned color-codes based on the severity of their injuries. The system provides information on the number of patients in each severity category and whether the hospital can treat them. This ensures patients are sent to the proper facility for timely treatment.
  • A Resource Tracking System is also available statewide and allows hospitals to track resources needed in the event of an emergency or disaster.
  • A Patient Tracking System is available for the tracking of patients in a mass casualty situation from the scene of the event through to the discharge of the patient.

If you want more information about how to join OHTrac in the Surgenet, contact your Regional Health Care Coalition representative. Do this by clicking on the Find my Healthcare Coalition link and you can access information on your region's representative. 

 

A Regional Health Care Coalition is a coordinating body that incentivizes diverse and often competitive health care organizations and other community partners with differing priorities and objectives to work together to prepare for, respond to, and recover from emergencies and other incidents that impact the public's health . 

To find your Healthcare Coalition, click the tab that says Find my Health Care Coalition. This is where you can access contact information for your region. 

This is a map of Ohio with the Health Care Coalition (HCC) regions marked off.

For more information about the Hospital Preparedness Program, visit the United States Department of Health and Human Services (HSS) Assistant Secretary for Preparedness and Response (ASPR) page here.

 

Burn Surge

Burn care resources are limited and highly specialized. During a mass casualty incident with large numbers of burn patients, the Ohio Department of Health (ODH) recognizes that additional resources may be needed to expand the ability to provide burn care stabilization.

The Ohio Emergency Medical Services (Ohio EMS) has made the Ohio Trauma System which is made up of injury prevention experts, disaster preparedness and response agencies, emergency medical services, hospitals, trauma centers, rehabilitation facilities, researchers and many others. 

Provided is a list of burn surge specialty hospitals in Ohio:

  • Akron Children's Hospital
  • Metro Health Medical Center
  • Miami Valley Hospital Regional Burn Center
  • Nationwide Children's Hospital
  • Ohio State University Wexner Medical Center
  • Shriners Hospital for Children
  • St. Vincent Hospital Burn Center
  • University of Cincinnati Medial Center

 

For more information, visit Assistant Secretary for Preparedness and Response (ASPR) Technical Resources, Assistance Center, and Information Exchange (TRACIE) burn site here.

 

Contact Viola Webber for the most up to date burn surge plans, coordinating centers, and upcoming statewide burn committee meetings. 

Program Administrator for the Hospital Preparedness Program in the Ohio Department of Health 

Phone: (614) 644 - 8488

Email: viola.webber@odh.ohio.gov

Pediatric Surge

Children represent close to a quarter of the total U.S. population and are particularly vulnerable during a disaster. In some incidences, a disaster can disproportionately affected children and stress hospital systems’ capacity for pediatric intensive care unit (PICU) beds and equipment, such as pediatric ventilators. Their unique needs and characteristics make it important to identify and incorporate special considerations for this population into preparedness, response, recovery and mitigation plans and actions.

Provided is a list of pediatric surge specialty hospitals in Ohio:

  • Akron Children's Hospital 
  • Cincinnati Children's Hospital Medical Center
  • Cleveland Clinic Children's
  • Cleveland Clinic Children's Hospital for Rehabilitation 
  • Dayton Children's Hospital 
  • Nationwide Children's Hospital 
  • ProMedica Toledo Children's Hospital 
  • Shriners Hospital for Children 
  • University Hospitals Case Medical Center Rainbow Babies and Children's Hospital 

 

For more information, visit Assistant Secretary for Preparedness and Response (ASPR) Technical Resources, Assistance Center, and Information Exchange (TRACIE) pediatric site here.

 

Contact Viola Webber for the most up to date pediatric surge plans, coordinating centers, and upcoming statewide pediatric committee meetings. 

Program Administrator for the Hospital Preparedness Program in the Ohio Department of Health 

Phone: (614) 644 - 8488

Email: viola.webber@odh.ohio.gov

Find my Healthcare Coalition

Below are the counties listed in each region with the associated contact information for Public Health Emergency Preparedness (PHEP) and for Hospital Preparedness Program (HPP) regional coordinators. 

Region 1 counties: William, Fulton, Lucas, Ottawa, Sandusky, Erie, Huron, Seneca, Hancock, Wood, Henry, Defiance, Paulding, Putnam, Allen, Auglaize, Mercer, Van Wert

Region 2 counties: Lorain, Cuyahoga, Geauga, Lake, Ashtabula

Region 3 counties: Darke, Shelby, Miami, Champion, Clark, Greene, Montgomery, Preble

Region 4 counties: Wyandot, Crawford, Marion, Morrow, Knox, Licking, Delaware, Franklin, Fairfield, Pickaway, Fayette, Madison, Union, Logan, Hardin

Region 5 counties: Richland, Ashland, Wayne, Holmes, Tuscarawas, Carroll, Stark, Columbiana, Mahoning, Trumbull, Portage, Summit, Medina 

Region 6 counties: Butler, Warren, Clinton, Hamilton, Clermont, Brown, Adams, Highland

Region 7 counties: Ross, Pike, Scioto, Lawrence, Jackson, Gallia, Meigs, Vinton, Athens, Hocking

Region 8 counties: Coshocton, Muskingham, Perry, Guernsey, Noble, Morgan, Washington, Monroe, Belmont, Harrison, Jefferson

 

Region:                       PHEP Regional Coordinators                      HPP Regional Coordinators

Region 1: William Bryant-Bey

419-352-8402 x 3267

wbryant-bey@co.wood.oh.us

Patrick Trejchel 

419-842-0800 x 127

ptrejchel@hcno.org

Region 2: Rebecca Hysing

216-201-2001 x 1602

rhysing@ccbh.net

Beth Gatlin

216-255-3665

beth.gatlin@chanet.org

Region 3: Bill Burkhart

937-224-8091

wburkhart@phdmc.org

Lisa Rindler

937-689-4275

lrindler@gdaha.org

Region 4: Kara Keller

614-525-4982

karakeller@franklincountyohio.gov

Jodi Keller

614-255-4407

jkeller@centralohiotraumasystem.org

Region 5: Chris Barker

330-926-5716

cbarker@schd.org

Sarah Metzger

330-873-1500

smetzger@arha.org

Region 6: Robin Thomas

513-618-3656

rthomas@healthcollab.org

Sarah Moore

513-247-5279

smoore@healthcollab.org

Region 7: Deb Elliott

740-385-3030 x 226

sco.rphpc@gmail.com

Kelsey Blackburn

614-255-4405

kblackburn@centralohiotraumasystem.org

Region 8: Crystal Earley

740-374-2782 

cearley@wcgov.org

Kelsey Blackburn 

614-255-4405

kblackburn@centralohiotraumasystem.org

This is a map of Ohio with the Health Care Coalition (HCC) regions marked off.