Reporting of Ohio Cancer Incidence Data

In accordance with Ohio law, section 3701.262 of the Ohio Revised Code (ORC), and Ohio rule, sections 3701-4-01 and 3701-4-02 of the Ohio Administrative Code (OAC), each physician, dentist, hospital or person providing diagnostic or treatment services to patients with cancer shall report each case of cancer to the Ohio Cancer Incidence Surveillance System (OCISS) at the Ohio Department of Health (ODH). Each cancer case must be reported to OCISS within six months of date of diagnosis and/or first contact with the facility. OCISS urges facilities to report cancer cases monthly. It is the responsibility of the provider to be sure that cases are reported under penalty of law, ORC section 3701.99.  

A reportable case is defined as: any primary malignant neoplasm, with the exception of basal and squamous cell carcinoma of the skin and carcinoma in situ of the cervix, diagnosed and/or treated in any person in Ohio on or after January 1, 1992, as well as cases of benign and borderline intracranial and central nervous system (CNS) tumors diagnosed on or after January 1, 2004.

Reporting Source Manual

Please view the Ohio Cancer Incidence Surveillance System (OCISS) Reporting Source Manual to learn more about who is required to report, what must be reported, and how to report. 

Hospital Reporters

• Web Plus Manual for Hospital Abstracting
• Web Plus Manual for Hospital File Upload
• Contact Sheet for Hospital Reporters 
• v25 - Release Notes for Web Plus Version 25
• v25 - Ohio User Dictionary 
• v25 - Ohio Edit Metafile (v25B)
• v24 - Ohio User Dictionary 
• v24 - Ohio Edit Metafile (v24A)

Non-Hospital Reporters

• Release Notes for Web Plus Version 25
• Web Plus Melanoma Reporting Cheat Sheet (v23)
• Web Plus Manual for Non-Hospital Abstracting
• Contact Sheet for Physician Reporters
• Contact Sheet for Out-Patient Reporters

Quarterly Newsletters 

Training Resources 

• National Cancer Registrars Association’s (NCRA) Center for Cancer Registry Education Cancer Registry Education is designed to provide easy access to high-quality educational programming to support both seasoned professionals and those new to the field. The site offers a variety of products and services, allowing users to tailor your training and manage continuing education credits.
• The National Cancer Institute’s (NCI) Surveillance, Epidemiology, and End Results (SEER) Program SEER*Educate is a comprehensive training platform tailored specifically for cancer registry professionals to improve technical skills through applied testing on the latest coding guidelines and concepts.